Get District Requirements for Facility Rental

If this is the first time you are going into a district. Do the research of what all is required to run the EG Robotics program in the district. Record Information in the School Recruitment Sheet – District Notes Tab

School Recruitment Sheet

Get District Advertising Policies

Get requirements for advertising and flyer distribution to see if our program would be allowed to advertise to a good enough degree to have successful classes.

Fill in Information here: Advertising/Retention Sheet under District Approval/Distribution Notes tab.

Access School Recruitment Sheet

Access School Recruitment sheet from here to start a lead with a new school.

School Recruitment Sheet

Send Email to PTA

Hi _____ PTA,

My name is ______ with EG Robotics. My company provides after school Electrical Engineering classes. Our robotics classes are a much different than any other currently offered. We start with electrical engineering, then move to mechanical engineering, then we move into programming micro controllers with C++. This makes our program continue and progressive learning.

In short, your child will learn college level engineering concepts in a fun and challenging way that will help foster a life long interest in STEM and build confidence and an attitude of, “nothing is too difficult”.

The reason I’m reaching out to you, the PTA, is because we know the PTA knows their school community best. Do you think the students and parents at your school would be interested in a high level, progression based robotics and engineering program?

I know it can be difficult to imagine what our courses look like if you aren’t already familiar with electrical engineering. I’ve attached a video that you can see of kids in our program building circuits with breadboards and using real world parts like LEDs, transistors, resistors, buzzers, momentary switches and more.

After you have watched the video, if you would be so kind as to shoot me a quick email reply to let me know if this is something your school community would be interested. Don’t worry, I can take a no. 🙂

If our program would benefit to your community then we would love to take the next step and do an in person hands-on demonstration/presentation at your next PTA meeting with the members. I would even love to offer to provide the child care for the 3rd-5th grade kids during your next meeting, so your students could get some hands on time with our circuits and see if they enjoy it for themselves.

This email went WAY longer than I expected, and hope I didn’t ramble too much. I appreciate your time and look forward to your reply!

By the way, here is our website address if you would like to find more information.

www.EGRobotics.com

Note Progress in School Recruitment Sheet

Note progress and any details in the correct spot.

School Recruitment Sheet

No PTA Reply in 1 Week

If no reply is received from the PTA within 1 week then proceed to Step 4 to contact the school directly without the support of the PTA.

PTA Replies

Best option is getting to their meeting or an event to show off. – Move to Step 3.

Next is getting them to watch the video sent and saying they know this is a program their school would love, but no event or meeting. Move to Step 4 using what the PTA has said.

The goal is to either get support from PTA or a sense from the PTA that it wouldn’t be a great fit for their school.

Note Progress in School Recruitment Sheet

Note progress and any details in the correct spot.

School Recruitment Sheet

Schedule Event

Make sure an employee or manager can make it to the event or meeting.

Confirm with PTA and check in with them on any additional information.

Record the Event on The Advertising/Retention Sheet here: School Events

Event Day

Prepare for presentation and do a great job!

Gauge parent and student excitement and feed back.

Specifically ask if this is something they think their community would benefit from.

Contact Principal or Bail

Move to Step 4 and let the principal know the reaction from parents.

Or move to step 7 and thank them for their time and move onto a new school.

Note Progress in School Recruitment Sheet

Note progress and any details in the correct spot.

School Recruitment Sheet

Contact Principal

Send Template email to Principal and principal secretary while CCing the PTA.

Insert comments or overall impression from PTA event or just emails or leave PTA out if no contact was made.

Template Email

Hi _______!

My name is ______ and my company, EG Robotics, offers after school Electrical Engineering classes for elementary school students.  EG Robotics has created a curricula that is different than any other robotics program currently being offered.  We begin with electrical engineering, move to mechanical engineering, and then into programming micro-controllers with C++.   We pride ourselves on this continuous and progressive learning model.

I’ve attached a video that explains our program a bit more and gives a visual idea of what your students would be doing in our classes.  – Elementary Electrical Engineering VIDEO LINK

I’m reaching out to you because my company knows that the principal understands their school community.  With that, do you think the students and families at your school would be interested in a project based engineering and robotics program like this one?

After you have watched the video, if you would be so kind as to shoot me a quick email reply to let me know if this is something your school community would be interested in.  Don’t worry, I can take a no. 

However, if you think the EG Robotics after school program would benefit your learning community then we would love to take the next step in order to begin new classes in January 2017 .  

Would you be willing to schedule a meeting with us? Even if we don’t create a formal relationship, it’s great to know others in the community who love learning and teaching as much as we do.

This email went WAY longer than I expected, and I appreciate your time and look forward to your reply!

Thank you,

_______

Note Progress in School Recruitment Sheet

Note progress and any details in the correct spot.

School Recruitment Sheet

Meeting or Drop Off

Respond to principal if a response is received. Arrange a meeting and show them example kit.

If no response was received then drop by the school 3-4 days after email was sent to see about meeting with the principal on the spot and if they are not available then try to show and teach a secretary.

Meeting Doesn’t Pan Out

If meeting does not go well or for some reason it just can’t be worked out. Then Move to Step 7

Following up Email

If you still haven’t received word after dropping off then use the follow up email template.

If you had a meeting then make sure to respond with a thank you and how you are moving forward or not.

Follow Up Email Template

Email Template Goes here

Note Progress in School Recruitment Sheet

Note progress and any details in the correct spot.

School Recruitment Sheet

No Response from Principal

If no Response from principal is received then call the school and see if you can talk with the principal or anyone about having the program approved.

Still No Response

Move to Step 7

Go Ahead

If you make contact with the principal and get the go ahead then move to Step 8

Note Progress in School Recruitment Sheet

Note progress and any details in the correct spot.

School Recruitment Sheet

If Things just didn’t work out

For whatever reason if things just didn’t work out then use the Thank You, Disappointed email template.

Fill out the reasons and write a personal note at the end of how you would like to work with you in the future if things change.

Send to PTA even if you didn’t make contact with them.

Thank You, Disappointed Template

Thank You, Disappointed Template

Move school to Next Year Potential or No Current Potential

Move the school to the appropriate categories and make notes

Note Progress in School Recruitment Sheet

Note progress and any details in the correct spot.

School Recruitment Sheet

Thank You and Progress

With things confirmed send out Thank You Template Email to the PTA and Principal.

Thank You Template

Thank You Template

Course Preparation and Advertising

Pass the information along to who does the Course Preparation and Advertising to get that started.

Note Progress in School Recruitment Sheet

Note progress and any details in the correct spot.

School Recruitment Sheet